Bid Co-ordinator/Administrator

Bid Co-ordinator/Administrator

Job Title: Bid Co-ordinator/Administrator
Contract Type: Permanent
Location: National (client is flexible on location)
Salary: up to 40 K + bonus (+APMP funding)
Reference: 1249
Contact Name: Alan Corcoran
Contact Email:
Job Published: December 07, 2021 20:17

Job Description

Ref: 1249

Job Title:         Bid Co-ordinator/Administrator

Location:         Agile – Flexible hub office location with some flexibility, and travel, required

A national FM provider is now looking for a Bid Co-ordinator (Bid Executive or Bid Admin Manager)) to join their Bid management team.  You will need experience of working in a tender / proposals environment and must be able to work to tight deadlines and prove a desire to develop a career within Bid Management.


(optional hybrid model= working from home with adhoc visits to hub office locations or client site)


You will be responsible for the management of administration associated with bid processes, from pre- qualification through to bid outcome, and for the management of administrative tasks integral to the smooth running of the Bid Team.


This is a development opportunity and as such the holder will be encouraged to develop technically and professionally including APMP funding

Your primary objective will be supporting the sales teams aiding in the completion and submission of; Expressions of Interest (EOIs), Pre-Qualification Questionnaires (PQQs), Requests for Information (RFIs), Tender Responses and Presentations. You will co-ordinate the bid completion process and quality check all outgoing sales material to ensure the correct nomenclature and grammar is used.


What are they offering?

  • Competitive salary in the region up to £40 000 is on offer
  • Growing ambitious company/group: creating numerous career opportunities
  • Comprehensive Benefits package including private health care, life assurance and pensionB
  • APMP funding and flexible WFH model



What are they asking for?

A bid background is needed along with the ability to manage self and process to strict deadlines

Equally important is the ability to decipher sometimes technical solutions and convert into cogent arguments and to construct attractive commercial documents.

It’s a given you will be a confident MS Office Suite user who can demonstrate commercial awareness, professionalism and flexibility.


Responsibilities will include;

  1. Supporting BD Directors in delivering compelling, targeted, + successful proposals.
  2. Compiling of existing text into bid submissions.
  3. Responding accurately to PQQs, RFPs, ITTs, and other bid documents.
  4. All documentation produced to follow approved bid protocol processes.
  5. Proof reading, checking drafts for readability, clarity, grammar, spelling and punctuation.
  6. Conduct research to truly understand the demographic of the contract.
  7. Build and maintain bid library and identify new suitable materials required.
  8. Researching + producing supporting information such as case studies, CV’s and new working policies for individual tenders. Incorporate themes, relevant research and data into proposals.
  9. Ongoing management of all bid portal registrations
  10. Management of  Bid mailboxes including signposting correspondence re ongoing tenders


Keywords: Bid Proposal Security ITT RFI RFP OJEU Tenders Pre-qualifications Presentations 


Palmer McCarthy is a specialist recruiter to the Security, Facilities and Property Management sectors and acts as an agency on behalf of their client re this vacancy.

If you have previously spoken to one of the Palmer McCarthy team, please feel free to contact directly rather than applying again.